Privacy Policy

PRIVACY POLICY

This Privacy Policy applies to the website located at http://www.londonmidtown.org/ (“website”) owned by Midtown Business Club whose address is Firethorne House, Station Road, Alvescot, Oxon OX18 2PS (“Midtown Business Club”).
The terms “we”, “us”, “our” and “ours” when used in this Privacy Policy mean Midtown Business Club.
The terms “you”, “your” and “yours” when used in this Privacy Policy mean any user of our website or enquirer.

1. Scope of Privacy Policy

1.1 We are committed to maintaining the privacy and confidentiality of information providedby you to us. This Privacy Policy describes our current policies and practices with regard to Personal Data collected by us from you directly and/or through the
website.

1.2 The term ‘Personal Data’ refers to personally identifiable information about you, such as your name, job description, age, e-mail address or mailing address and is defined in the Data Protection Act 1998.

1.3 Please note that by submitting Personal Data manually or in electronic form to us and/or by using our website you give your consent that all Personal Data you submit on
each occasion may be processed by Midtown Business Club, in the manner and for the purposes described in this Privacy Policy.

2. Notification of changes to Privacy Policy

2.1 We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services/ fields of
activities.

2.2 Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will notify you of the changes via this page. We encourage you to check this Privacy Policy frequently.

3. Collection of data

3.1 Midtown Business Club is a membership organisation. We collect Personal Data of our members but also certain Personal Data of visitors to our website.

3.2 You may provide us with your Personal Data in order to receive information or services from us. We may request personal information about you such as your name, postal address, email address, telephone numbers, your photo and we may ask for information which enables us to provide a personalised service to you. The information you give us is either manually or electronically stored in our databases.

3.3 We sometimes supplement the information that you provide with information that is received from third parties. For instance, if inaccurate post codes are received, we will use third party software to correct/complete them.

3.4 We also reserve the right to monitor and/or record your communication with us by mail, email, visits to our website or any other form of transmission for the purposes of quality control, security and other business needs. Any Personal Data contained in such recorded information will be processed in accordance with the terms of this

3.5 We may also receive your Personal Data from our service providers, agents, advisers or partners. Where Personal Data is disclosed to us by third parties, it is the obligation of the disclosing party to ensure such Personal Data is disclosed with requisite authority and consent and we will process such Personal Data in accordance with this Privacy Policy.

4. Use of Personal Data

4.1 We will use your Personal Data to fulfil your instructions and requirements and we will ask only for data that is adequate, relevant and not excessive for those specific and limited purposes. Where we send you information for any purpose, it may be sent by email or post.

4.2 When we ask you for Personal Data it may be for some of the following purposes:

4.2.1 to provide the information or services you have requested;

4.2.2 to process your request for information or advice;

4.2.3 for the purposes of accounting;

4.2.4 to contact you to inform you of our events;

4.2.5 to send you updates on issues we think will be of interest to you;
* to create a members contact list;
* to send you requested information on our organisation;
* to inform you of information and services provided by us, other members of the Midtown Business Club or third parties whose information and/or services we think you may be interested in; we may contact you by letter, telephone or email for this purpose;
* for marketing or market research purposes; or
* to help diagnose any problems with our server, and administer our website.

5. Unsubscribe

5.1 We hope you will be pleased with our information and services. However, if you no longer wish to receive information from us and want to be removed from our standard mailing list, please email or post by contacting us at the address given
below. Please allow twenty eight days for the unsubscribe process to be completed. Remember that by stopping the information that you receive from us about our activities and projects may not benefit you.

5.2 If you do not want to receive unsolicited mail from any source, you can stop this by registering with the “Mailing Preference Service”. There are also telephone, fax and email preference services. For more information on the preference services, please visit the Direct Marketing Association’s website.

5.3 You may unsubscribe by emailing info@londonmidtown.org or writing to Firethorne House, Station Road, Alvescot, Oxon OX18 2PS.

6. Data collected through your visits to this website

6.1 In addition to the information we collect as described above, we may, from time to time, use technology to collect information about your use of our website. For example, we may use technology to track which pages of our website our visitors
view. We also use technology to determine which Web browsers our visitors use. This technology does not personally identify you – it simply enables us to compile statistics about our visitors and their use of our website.

6.2 Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. Again this technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.

6.3 We use these types of data to improve the content and functionality of our website and our e-mail updates, to better understand our customers and visitors, and to improve
the services we offer.

7. Cookies

7.1 In order to collect the anonymous data described in the preceding paragraph, we may use temporary ‘cookies’ that remain in the cookies file of your browser until the browser is closed.

7.2 Cookies by themselves cannot be used to discover the identity of the user. A cookie is a small piece of information which is sent to your browser and stored on your computer’s hard drive. Cookies do not damage your computer. You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not. For more information about cookies, including how to set your browser to reject them, please go to www.allaboutcookies.org.

7.3 We may also use your IP address to help diagnose problems with our server and to administer our website. An IP address is an assigned number, similar to a telephone number that identifies your computer on a network. Your IP address is also used to
gather broad demographic information.

7.4 We may also perform IP lookups to determine the domain you are coming from (e.g. aol.com, yourcompany.com) to gauge more accurately our users’ demographics.

8. Disclosure of your Personal Data

8.1 We do not share, sell or distribute your Personal Data with unrelated third parties,except as otherwise provided for in this Privacy Policy and under these limited circumstances:

8.1.1 We may share various details about you with other members of the Midtown Business Club, our partners, advisers and other agents in order to provide you with the specific information or services you require or to look after materials or services you currently receive from us.

8.1.2 In order to provide you with the information which you have requested, Personal Data may occasionally be transferred or shared with third parties, who act for or with us, for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have consented.

8.1.3 Where you have consented, we may also disclose your Personal Data to other businesses who may contact you about their services that may interest you.

8.1.4 We may share, transfer or disclose the information in our databases and server logs to comply with a legal or regulatory requirement, for the administration of justice, to protect your vital interests, to protect the security or integrity of our databases or this website, to take precautions against legal liability, or in the event of a joint venture, collaboration, financing, sale, merger, reorganisation, change of legal form, dissolution or similar event.

8.1.5 Where appropriate, before disclosing Personal Data to a third party, we contractually require the third party to take adequate precautions to protect that Personal Data and to comply with applicable law.

8.1.6 For direct marketing purposes if we have first obtained your express “opt in” consent.

8.1 Where appropriate, before disclosing Personal Data to a third party, we contractually require the third party to take adequate precautions to protect that data and to comply with applicable law.

9. Data integrity and security

9.1 We strive to maintain the reliability, accuracy, completeness and currency of Personal Data in our databases and to protect the privacy and security of our databases. The security measures in place on our website and computer systems, aim to protect the loss, misuse or alteration of the information you provide to us. We keep your Personal Data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or regulatory requirements, or
our data retention policy.

10. Data access and corrections

10.1 Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will (subject to the exceptions to the requirement to disclose under the EU Data Protection Directive and applicable national laws) disclose to you the Personal Data we hold about you, for which we may make a small charge up to the maximum (where applicable legislation permits). We will also correct, amend or delete any Personal Data that is inaccurate and notify any third party recipients of the necessary changes.

10.2 Requests to delete Personal Data are subject to any applicable legal and regulatory requirements or document retention obligations and any of our current contracts
which are still in force.

10.3 If you wish to make a subject access request, relating to Personal Data held about you by the Midtown Business Club, please write to Firethorne House, Station Road,
Alvescot, Oxon OX18 2PS.

11. Inaccurate data

11.1 We encourage you to ensure that your Personal Data is accurate and kept up to date so please regularly update any information you have given to us by sending an email to info@londonmidtown.org or by writing to us. We will correct, amend or delete any Personal Data that you notify us is inaccurate and notify any third party recipients of necessary changes.

12. Links to other websites

12.1 Our website may contain hyperlinks to websites that are not operated by us. Any such hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. We do not control these websites and are not responsible for their data or privacy practices. We urge you to review any Privacy Policy posted on any site you visit before using the site or providing any Personal Data about yourself.

13. Transfer of data abroad

13.1 We may transfer data to members of Midtown Business Club and third party processors which may be located outside the EEA. Where your Personal Data is transferred outside the EEA we will ensure that the recipient agrees to keep your information confidential and hold it securely in accordance with the requirements of the Data Protection Act 1998.

13.2 If you are visiting our website from a country other than the country in which our servers are located (currently United Kingdom), the various communications will necessarily result in the transfer of information across international boundaries.

13.3 By providing us with your Personal Data, you consent to the processing and transfer of your data as set out in this section.

14. Governing Law and Jurisdiction

14.1 This Privacy Policy forms part of our website and as such shall be governed and construed in accordance with the laws of England & Wales. You agree to submit any dispute arising out of your use of this website to the exclusive jurisdiction of the courts of England & Wales.

15. Feedback

15.1 We welcome comments about this Privacy Policy. If you have any questions about this policy or any part of our service, you may contact us by emailing info@londonmidtown.org or writing to Firethorne House, Station Road, Alvescot, Oxon OX18 2PS